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AS 1851 routine service records per system and per item

Monthly, six-monthly and yearly routine service of fire protection systems under AS 1851-2012, recorded per item with defects tracked to closure.

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Who it applies to
Building owners, facility managers and fire protection contractors in Australia. AS 1851 is called up by state and territory regulations, for example the annual fire safety statement in New South Wales and the occupier's statement in Queensland.
How often
Monthly, six-monthly, yearly, five-yearly and longer per system, as set in the AS 1851 schedules.
Checked

What the standard asks

AS 1851 sets the routine service schedules for each type of fire protection system: sprinklers, hydrants, hose reels, extinguishers, detection and alarm, emergency lighting, passive fire and smoke doors, and more.

Each schedule lists the items to check at monthly, six-monthly, yearly and longer intervals, against baseline data established at commissioning.

Service records and a log book must be kept, defects classified as critical or non-critical and reported to the owner, and an annual condition report issued. State regulations then rely on those records for the owner's statement.

AS 1851-2012 Routine service of fire protection systems and equipment

How AssetWRX handles it

  1. Every extinguisher, door and panel is an asset

    Each item has its baseline data, location and service history. A QR label on the item opens its record on site.

  2. The schedules as recurring inspections

    Monthly, six-monthly and yearly routines run per item with the AS 1851 checks as templates, reminding the contractor before the date.

  3. Defects classified and tracked

    A failed item is recorded as critical or non-critical, opens a job and stays open until the rectification and re-check are on the record.

  4. The log book and the annual report

    Signed, timestamped reports per routine make up the log book. The annual condition report draws on the same records, ready for the owner's statement.

  5. Contractors on the same record

    Fire protection contractors are invited to the items they service and complete the templates in the same app, so the owner sees the evidence, not a summary.

Fig. 01In a browser

The Work list on Needs you, nine rows: a cracked wing mirror reported on Van 3, an AHU filter job awaiting approval, a lift alarm request, the kitchen extract job unassigned, a leak job due tomorrow, and the extinguisher check.
A real screen of the released platform, with example data.
Start from the template Fire extinguisher routine check Rendered in full, ready to import at signup. 14 items, 3 sections.

Questions

Does AS 1851 apply to my building?
AS 1851 applies where it is called up by your state or territory regulation, a building approval or the fire safety schedule for the building. Most commercial buildings in Australia are covered through one of those routes.
Can a building owner do the checks?
Some monthly items can be done by a competent person on site; most routines require a suitably qualified fire protection technician and some states license the work. Record who did each check on the item.
How does this help with the annual fire safety statement?
The statement relies on the service records for the year. With every routine recorded per item, the evidence behind the statement is already in one place.

General guidance, not legal advice. Duties depend on your premises, jurisdiction and risk assessment; confirm them with a competent person.

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