AssetWRXhome

Asset management, inspections and maintenance

Every check, fault and repair, on the asset it belongs to.

Label a fire door, a boiler, a van or a machine. Scan it to check it, or to report a fault. The check, the job, the contractor and the certificate all stay on its record. In a browser and on your phone.

Coming soon Request a demo

First asset free, no card. Then from £3 per asset per month. Your whole team and every contractor included.

What it does for you

  • Tells you what needs checking, before it is late.
  • Lets anyone report a fault by scanning a label.
  • Turns a failed check into a job, with the photo.
  • Keeps the proof on the asset, ready when someone asks.

Who it is for

Anyone who looks after buildings, sites, vehicles or equipment and gets asked “was it checked?”: property and facilities managers, landlords, hotel and restaurant managers, fleet supervisors, contractors.

How you use it

Seven steps, then it runs itself.

  1. Register the things you look after A door, a boiler, a van, a machine. One at a time or from a spreadsheet. Sites are optional: group them when you have more than one place.
  2. Print a QR label for each and stick it on The label opens that asset’s record.
  3. Set up checks and maintenance Ready-made checklists on a schedule. Servicing planned the same way.
  4. Do the checks on a phone Scan, Pass or Fail, photos, notes. No signal needed. Sign the report.
  5. Faults reported by scanning By anyone, with a photo, no account. You approve.
  6. Failed items become jobs Your team, one contractor, or quotes. You verify when done.
  7. Everything stays on the record Home and the Work list show what needs attention.

The things it is for

  • A building A building
  • A pump in a plant room A pump in a plant room
  • Vans in a fleet Vans in a fleet
  • A lift in a lobby A lift in a lobby
  • Ventilation on a roof Ventilation on a roof
  • An extinguisher on a wall An extinguisher on a wall
Site
Optional. A building, a yard or a fleet, when you want your assets grouped by place.
Asset
Anything you are responsible for: a door, a boiler, a van, a machine.
Label
The QR sticker on it. Scan it to check it or report a fault.
Check
A checklist done on a phone, with photos. It becomes a report.
Record
Everything that ever happened to the asset, in date order.

Everything inside AssetWRX

The whole product, in one view.

Every feature, named as the product names it. All of it released.

  • Assets

    • Asset register Everything you look after, with photos, serial numbers and its own page.
    • QR labels Print, stick on, scan. The label opens that asset.
    • Scan to open QR and barcode, from the phone or the Scan tab.
    • Relationships What depends on what, and how far a failure reaches.
    • Health and risk scores Per asset, from the checks, the jobs and the documents.
    • Where it is Location history, and the claims inspections and jobs make about it.
    • Documents and certificates With expiry dates and reminders before they run out.
    • Knowledge How-tos and notes on the asset, searchable across all of them, shareable without a login.
    • History Everything that ever happened, in date order.
    • Lifecycle Commission, decommission, retire. Retired means retired.

  • Sites

    • Sites Optional. A building, a yard or a fleet, with its address, its assets and its open work.
    • Managing team Hand each site to the team that looks after it.
    • Site status Operational, in development, needs attention.
    • Insights per site Health, risk and checks on time, site by site.
    • Many sites A school trust, a hotel group, depots across a region: one account.

  • Inspections

    • Checklists Ready-made for the checks the law expects, or drafted with AI.
    • Ready-made packs Install a set of checklists and plans for your kind of work.
    • Schedules Monthly, quarterly, yearly. Created before they are due.
    • Calendar What is planned, week by week, across every site.
    • Checks on a phone Pass, Fail, N/A, photos, notes.
    • No signal needed The check runs offline and syncs when you are back in range.
    • Dictate and polish Speak the note; AI tidies it, on the field you are in.
    • WRX Vision Point it at a photo: it reads the condition, the serial plate or the gauge.
    • Vision packs Fleet, equipment, property and safety: the right eye for your kind of asset.
    • Review and approve Failed items come to you, with a summary drafted from the findings.
    • Signed reports Built from the check, signed on screen, shared as a link or a PDF.
    • Follow-up jobs A failed item becomes a job, with the photo.

  • Faults

    • Report by scanning the label Anyone, with a photo, no account.
    • Approve, decline or ask Then it becomes a job in one tap.
    • The reporter can follow it Still without an account, and only what they may see.

  • Jobs and maintenance

    • Work list Jobs, checks, faults and schedules in one list.
    • Work paths Team only, one contractor, or quotes from several.
    • Quotes Compare side by side; award one.
    • Preventive maintenance Servicing on a plan, created before it is due.
    • By date or by meter Twelve months or ten thousand miles, whichever comes first.
    • Staged programmes Multi-stage plans, in sequence, with the stage that must go first.
    • Job checks Before the work starts and after it is done.
    • WRX Verified The job says which photos it needs, and they are checked against it before you approve.
    • Work Planning A day board of who does what and when. You stage the changes, then apply them.
    • Routes and travel Road times between jobs, and an optimiser that proposes a better order.

  • Proving it

    • One register Every certificate and renewal across every site, in one list.
    • Sorted by what runs out Valid, expiring, overdue, and what has no record at all.
    • Renew from the row Raise the renewal or the inspection without leaving the list.
    • The checks the law expects Fire doors, LOLER, legionella, gas, emergency lighting and more.

  • Team and contractors

    • Your whole team included No charge per person.
    • Contractors They see only the job you give them, on their own phone.
    • Share an asset One lift for the lift company, nothing else.
    • Contacts From your phone or a spreadsheet.
    • Skills and fit Jobs can name the skills they need; the record suggests who has them.
    • Roles and approvals Who may do what, and who signs work off.

  • Insights and AI

    • Insights Health, risk, checks on time, work stuck, per site.
    • Condition and risk Scored from what was recorded, with what is driving it and what to do next.
    • Assistant Ask about your own records and get an answer that points at them.
    • AI where it removes work Draft a checklist, read a serial plate, analyse a photo, polish a note, summarise a check.
    • Advanced reports A written report for one asset or one site, from its own record.

  • Integrations

    • API REST and GraphQL: read and write everything.
    • Webhooks Hear everything, signed, with retries.
    • Automations When this happens, do that.
    • Business systems Wizards for ERP, CRM and finance, and an MCP server for AI tools.
    • Imports and exports Spreadsheets in, Power BI and Power Automate out.
    • Sensors and IoT A signal from a device can raise the inspection itself.
    • AssetWRX Embedded Your screens inside Dynamics 365 and Power Pages, signed in as your own people.

  • Trust

    • Where your data is Held in the UK and EU, with a signed processing agreement.
    • Two-factor sign-in On your account, and on the people you invite.
    • Your data is yours Export it or delete it from your own account pages.
    • Turn features on and off Each package includes what you choose it to include.

  • Price

    • Per asset First asset free. From £3 per asset per month. Sites, team and contractors included.

See it

07:12Harbour House

Jo signs in. Nine things need her.

A mirror to approve, a job to verify, a check to review, and the ones due soon. The Work list shows what needs her first.

For youOne list of everything that needs attention.

Fig. 01The shape of it

VAN 3, LN72 KXV Cracked wing mirror 07:12 Service, 10,000 mi 14d AHU-01, ROOF Replace filters 1d Quarterly check 5d
One list of everything that needs you, grouped by the thing it belongs to.

08:12Fire door FD30, Stair 2, Level 3No signal

Sam starts the quarterly fire door check. Stair 2 has no signal.

The check runs on the phone and syncs later. Glazing and signage pass.

For youWorks with no signal. Syncs when back in range.

Fig. 02The shape of it

FIRE DOOR FD30, STAIR 2 4/10 Intumescent strip Torn, hinge side Glazing Signage Self-closer
A check on a phone: one item at a time, with a note and a photo.

Everything stays with the asset.

Open Boiler 1 and read what happened, in order. Nothing lives in an email or on a contractor’s phone.

How to start with your own building

No set-up call, no card. Browser, iPhone and Android.

Coming soon Request a demo

  1. Create an account Email, Google, Microsoft or Apple. Two minutes.
  2. Add a site and one asset, print its label Free while you try it, with no card.
  3. Do one check on your phone Pick a checklist, scan the label, answer the items.
  4. Sign the report, then add the rest From £3 per asset per month. Team and contractors free.

It fits almost anything you look after. If it can fail and someone will ask whether you checked it, it belongs here.

  • Buildings Buildings
  • Plant Plant
  • Vehicles Vehicles
  • Pumps Pumps
  • Lifts Lifts
  • Fire equipment Fire equipment
  • Rooftop plant Rooftop plant
  • Housing developments Housing developments

Your first asset is free, with no card. Then per asset, never per person.

What it costs, exactly

Type your number of assets and pick a plan. The lines are the ones your invoice will carry, from the same prices you are billed.

  1. Team plan£29
  2. Assets 1 to 25, at £3 each£75
  3. Assets 26 to 50, at £2.50 each£62.50
  4. 750 AI credits a monthIncluded
  5. Everyone in your team, and every contractorIncluded

£166.50 per month

Plus VAT where it applies. Billed monthly in GBP.

All plans and the price per asset

Checklists, ready to use

The checks Harbour House runs.

Use them as they are, or as the starting point for your own. Every checklist is on its page in full.

All checklists All standards, by country

Questions

Can I try it without talking to anyone?
Yes. It is free for 14 days with up to 3 assets, with no card. After that, choose a plan to keep working; nothing is deleted either way.
What happens when someone reports a fault?
It lands in your Work list with the photo and the asset it is about. You approve it, decline it, or ask for more. Approving it creates a job with the details carried across.
What is the difference between a report and Insights?
A report is the record of one check or one job: what was found, the photos, who signed. Insights adds them up across everything you look after: what is overdue, what is at risk, where work is stuck.
Does it work without a signal?
Yes, for checks. Open the check before you go into the basement. Answers, photos and notes are saved on the phone and sent when you are back in range. The record shows what has not reached the server yet.
Do you charge per person?
No. You pay for the assets you look after, plus a monthly plan. Everyone in your team and every contractor can be on the record. People who only report faults by scanning a label never need an account.
Can I bring in my own checklists?
Yes. Start from one of ours and edit it, or build your own. You can also import your list of assets from a spreadsheet.

Everything stays with the asset.

Your first asset is free, with no card. Label it, check it, sign the report. Then decide.

Coming soon Request a demo

Your first asset is free, with no card.Web, iPhone and Android · from £3 per asset after that

Coming soon