Landlord gas safety record check

Only a Gas Safe registered engineer can carry out the safety check. This template is for the landlord or agent receiving the record: is it complete, does it cover everything you own in the property, are the dates right, and can you prove the tenant got a copy? Run it on each property when the record arrives.

3 sections, 15 items

Coming soon
Frequency
Once per property per year, when the gas safety record is issued.
Photos and notes it expects
The record itself attached to the property, the engineer's Gas Safe number, and the date the copy was given to the tenant.
Region
United Kingdom
Reviewed

01The record

  1. Property confirmed *

    Yes / no
  2. Record attached to the property *

    Photo
  3. Date of check *

    Date
  4. Engineer's name and Gas Safe registration number recorded and checked on the Gas Safe register *

    Yes / no
  5. Landlord or agent name and address on the record

    Pass / fail

02Coverage

  1. Every landlord-owned gas appliance listed with its location *

    Pass / fail
  2. Every flue serving a landlord-owned appliance listed *

    Pass / fail
  3. Each appliance shows a result and any defect or action *

    Pass / fail
  4. Appliances flagged at risk or immediately dangerous have a job raised

    Yes / no

03Dates and tenants

  1. Check carried out within 12 months of the previous one, or within the two-month window keeping the original expiry *

    Pass / fail
  2. Next check due *

    Date
  3. Copy given to existing tenants within 28 days (date) *

    Date
  4. Copy given to any new tenant before they moved in

    Yes / no
  5. Previous record kept (two-year retention) *

    Yes / no
  6. Manager signature *

    Signature

* Required

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